It’s A-B-C Time for Treasury!
A is for AUDIT …. Make certain that your annual audit is performed and reported to the general membership. Your audit committee should consist of three members who are NOT signatories on the bank accounts, or a professional outside auditor (if your membership has voted to spend the funds).
B is for BUDGET …. Prepare your budget for the 2019-20 school year. Present it to the membership at the first meeting where it will be voted on and adopted. This gives your PTA permission to spend the money as allocated in the budget. (Come to the new budget preparation workshop on August 18th for everything you need to know about budgets!)
C is for CHECKBOOK …. If there are new officers in your unit, then signatures need to be changed at the bank. All PTA checks require TWO signatures.
Please email your AD or our Treasurer, Kate Kelly
Have questions about how to handle a 5th or 6th grade committee and fundraising events?
Click here for guidance from the NYS PTA Treasurer.
On This Page:
- 10 Tips for Treasurers
- Treasurer’s Timeline
- More Information
10 TIPS FOR TREASURERS 2020-21
|July 1||New treasurer takes over –
File new signature cards at bank
||Review unit resources and procedures
Prepare budget for presentation to members
||Budget approval by membership at first meeting|
||First membership payment due|
||File taxes: 990-N or 990-EZ|
||Process vouchers, make deposits, pay bills, monitor expenditures, recommend budget changes|
||Budget development for next year|
||Final membership payment due|
|First week of July
||Audit PTA records/accounts|
|Need to check your unit’s overall financial health? Here is an all-in-one CHECKLIST to complete each year that will let you know where your unit can improve its financial controls and accountability to your members.||Do we really have to keep all these files for 3 years? 7years? Forever? Maybe! Check HERE to see how long each item needs to be retained.|
|Running a PTA is actually running a non-profit corporation with all the rules and regulations that entails. Click HERE to read all about the current federal and state requirements.||Need to find out if your next planned activity is safe? Check HERE for the latest Red Light, Yellow Light, Green Light list from the insurance company.|
|Need a form? Chances are we have a sample HERE that you can adapt for your PTA.||Not sure which form to file with the IRS? Check the chart HERE.|
|LINKS to Additional Resources|