Treasury Tips:
Questions? Contact Kate Kelly, Nassau Region Treasurer
Have questions about how to handle a 5th or 6th grade committee and fundraising events?
Click here for guidance from the NYS PTA Treasurer.
Treasurer’s Timeline
| July 1 | New treasurer takes over – File new signature cards at bank |
| July/August | Review unit resources and procedures Prepare budget for presentation to members |
| September | Budget approval by membership at first meeting |
| October 31 | First membership payment due |
| November 15 | File taxes: 990-N or 990-EZ |
| Monthly | Treasurer’s reports, Reconcile accounts |
| Ongoing | Process vouchers, make deposits, pay bills, monitor expenditures, recommend budget changes |
| April/May | Pay insurance |
| May | Budget development for next year |
| May 31 | Final membership payment due |
| June | Annual report |
| First week of July | Audit PTA records/accounts |
More Information
| Need to check your unit’s overall financial health? Here is an all-in-one CHECKLIST to complete each year that will let you know where your unit can improve its financial controls and accountability to your members. | Do we really have to keep all these files for 3 years? 7years? Forever? Maybe! Check HERE to see how long each item needs to be retained. |
| Running a PTA is actually running a non-profit corporation with all the rules and regulations that entails. Click HERE to read all about the current federal and state requirements. | Need to find out if your next planned activity is safe? Check HERE for the latest Red Light, Yellow Light, Green Light list from the insurance company. |
| Need a form? Chances are we have a sample HERE that you can adapt for your PTA. | Not sure which form to file with the IRS? Check the chart HERE. |
| LINKS to Additional Resources |